Use one shared schedule, budget sheet and decision log. Record who approved each item, the quotation version and the next payment date. This prevents several message groups from becoming the only record.
Choose one trusted family member or coordinator who can inspect venues, verify practical details and make small time-sensitive decisions. Define what still requires the couple’s approval.
Ask for a continuous walkthrough rather than edited clips. See the road entrance, parking, rooms, toilets, kitchen access, stage sightlines and rain alternatives. Record measurements needed by decor and production teams.
Avoid placing essential fittings, trials or document work immediately after international travel. Keep backup time for baggage delays, local shopping, family meetings and weather-related movement.
Browse the directory yourself or tell PWP the wedding details and ask for a narrower starting point.