Group guests by arrival point, time, family unit, luggage and mobility needs. A smaller number of well-planned routes is easier to manage than assigning cars through last-minute calls.
Compare total travel time to the venue, breakfast timing, lift access, late check-in, parking and the ability to keep related families nearby. Confirm cancellation and extra-bed policies in writing.
Record driver name, number, vehicle, pickup location, guest contact and destination. Share only the relevant row with each driver and keep one coordinator responsible for changes.
Send each guest one clear message with pickup point, coordinator number, hotel address and function time. Avoid sending several versions of the schedule on the wedding day.
Browse the directory yourself or tell PWP the wedding details and ask for a narrower starting point.